Conference Room Rental: Where to hold meetings in Singapore?

Trying to find the perfect space in Singapore to hold your next meeting?  Whether you’re looking for a large venue or something more intimate, there are plenty of options to fit your needs, with each offering its own advantages and disadvantages.

We share with you five options for meeting rooms in Singapore to help you impress your clients and grow your business without the need to buy or rent an expensive office in the CBD.

1. Home Offices

Home offices are typically more intimate and relaxed than traditional meeting rooms in Singapore, which can help to put participants at ease and encourage open communication. With proper audio and video systems in place, home offices can also be used for virtual meetings.

However, it may not be the best place to physically bring clients for a meeting, especially if you’re living with other family members. If you absolutely must meet your clients at home, ensure you’ve got a dedicated home office area to do so. Set it up and keep it as professional as possible, such as adding proper tables and chairs.

2. Cafes

If it’s not an ultra-formal meeting, a cafe in Singapore can offer a nice little slice of semi-privacy in a more relaxed setting. Some places even come with the added bonus of free Wi-Fi so you can share updates and presentations directly using your laptop or tablet. There is, of course, also the luxury of being able to drink cafe-tier coffee while conducting the meeting as well.

3. Public Libraries

Sometimes, it’s important to have a higher level of privacy than what a cafe can provide. Singapore has many public libraries that you can arrange to rent a meeting room for a small fee if it’s available. The easiest way is to simply visit the National Library Board (NLB)’s website to check if there are any meeting rooms available for rental. There are many public libraries scattered across the city, so there is a good chance you’ll find one at a location that suits you.

4. Hotels 

Many hotels in Singapore also provide conference rooms to businesses that are hosting important meetings or events with lots of clients and/or staff in attendance. These spaces typically have more capacity to hold a larger number of people. As you’re using their facilities, renting a conference room from a hotel does come at a higher cost than the above options. Be sure to shop around to find a reasonably-priced conference room that aligns with your needs and budget.

5. JustCo Meeting Rooms

Don’t feel like being restricted to the availability and timings of the cafes’, hotels’, and libraries’ meeting rooms? Skip the legwork and opt for access to JustCo Singapore’s 24-hour meeting rooms.

Enjoy the convenience with 18 different locations across the city– 14 coworking spaces can be found in the CBD while the other four coworking spaces can be found in the East and West areas. They are also minutes away from main transport nodes, so it’s simply a breeze to travel to any meeting room. Even better, high-speed internet, video-conferencing equipment, and whiteboards are also available for any sort of business events and meetings. Our venues are conducive and suitable for hosting external clients and guests.

In addition to offering an extensive collection of conference and meeting rooms in premium business locations, JustCo Singapore also makes coworking in the CBD simple. Whether you’re after a shared office in Tanjong Pagar, MacDonald House at Orchard RoadTampines Asia Green, or another iconic Singapore location, we are sure to have a centre nearby.

If you’re interested in learning more about JustCo conference and meeting room rental in Singapore, please call +65 6911 8891 or message us online.

A Closer Look At JustCo’s MacDonald House Coworking Space

Flexible working is no longer a pipe dream; it has fast become the new norm for the vast majority of us. This doesn’t just start and stop with the individual employee. Instead, Work From Anywhere has become the new way forward for everyone from sole traders to large companies with numerous staff as well.

Whether you’re seeking a single hot desk for convenience, modern coworking space that offers a space that’s accessible 24/7, an entire floor that’s fully customisable and features your company’s branding, or something in between, the JustCo MacDonald House shared office in Orchard Road has you covered.

Where Modernity Meets Heritage

MacDonald House is the perfect combination of modern and historical. While the coworking space you’re presented with is superbly styled in modern design aesthetics to promote an effective mindset for you and your staff, the building itself was in fact gazetted as a national monument in 2003.

The eclectic mix of old and new world make this Singapore shared office a truly unique and extraordinary location for anyone interested in short- or long-term coworking space memberships. Coworking in Orchard Road has truly never looked this good.

JustCo Singapore’s innovative hot desk and shared office setting provides all of the amenities necessary to ensure your days are as productive as possible too. Take advantage and make use of the well-furnished meeting rooms and private lockers for storage.

You have the choice of three membership plans, each with its own specialities.

  • Desk: Suitable for one person looking for a hot desk which provides 24/7 access to shared amenities and unlimited usage throughout the month.
  • Standard office: This mid-tier membership package is ideal for between two and twenty individuals. It enables you to determine the layout, with a lockable office space that offers unlimited 24/7 access and personal branding opportunities with shared amenities.
  • Enterprise suite: If you have more than twenty staff, this private and customisable office space is the perfect solution. You can choose its layout, access it 24/7, and even include a private meeting room, waiting area, and more. Our MacDonald House enterprise suite occupies the entire floor which can house up to 150 individuals, and you’ll get to enjoy your own dry pantry and direct access to the washroom too!

At The Heart of Singapore

Orchard Road is a world-renowned feature of Singapore and MacDonald House boasts a location right at its centre. The iconic heritage-listed building with its red façade that is home to JustCo Singapore’s coworking space is impossible to miss and is a very well-known landmark in its own right.

On top of being positioned on one of the most famous roads on the planet, MacDonald House is right above Dhoby Ghaut MRT, just a one-minute walk to Plaza Singapura, and five minutes’ walk from Fort Canning Park.

Not only is it easy to get to the location, it is also simply a stone’s throw away from various food and drinks stores, exciting shopping malls, and truly beautiful scenery whenever you need a break from work.

Sign Up For A Coworking Space At MacDonald House With JustCo Singapore

Interested in signing up for a Singapore shared office membership with JustCo Singapore? From a single hot desk to large private offices and enterprise suites featuring your company’s branding, we are here to help you secure the perfect coworking space to suit your needs.

So, take the next step towards your fantastic new office space in the iconic MacDonald House building and contact our team today at +65 6911 8891. You can also send us an online enquiry and we’ll be in touch with a reply shortly.

How to pick the right coworking space in Singapore?

Businesses have increasingly recognised the benefits of coworking spaces, with a flexible work model offering companies a budget-friendly solution that elevates productivity and convenience. But how do you find a shared office rental in Singapore that helps your team achieve peak performance? 

With the work-from-anywhere revolution taking hold across Singapore, you must carefully consider how a coworking space’s location and amenities support your employees. Plus, you need to make sure everything makes sense for your budget. Here, we explore everything you need to consider when searching for the perfect coworking space.

1. Consider your budget

Your budget defines the features you can expect in a coworking space. Naturally, you’ll need to consider the number of desks your employees need as well as whether you’re planning to expand in the near future. However, modern coworking spaces also come with a host of other advantages – like recreational facilities and bookable meeting rooms –  that help your team work to the highest standard. 

JustCo Singapore offers three membership plans, such as individual desks and office suites catering to more than 20 employees. We also tailor packages that combine ​​hot desks and private office rental to provide exceptional flexibility. Office expenses are included within your membership fee, so all you have to decide is the number of employees who will be using the coworking environment. Coworking for businesses with up to 30 employees is 60–70% more cost-effective than the traditional office models. If you run a smaller team of less than 12 members, you can potentially save up to $2,700 a month on operating costs.

2. Evaluate the location

Identify a location surrounded by public transport hubs and arterial roads to provide your workers with exceptional work-life balance. Meanwhile, consider access to food, entertainment, and services that your team relies upon.

With JustCo offering 18 high-end coworking spaces in Singapore’s CBD and regional commercial hubs, finding the ideal spot to situate your team has never been easier. Many of these premium business locations also include recreational facilities and spacious event spaces, meaning JustCo can support your team even outside of their immediate day-to-day tasks.Employees can choose to  hot desk at any other JustCo centre of their choice and convenience depending on their work schedule.

3. Look at the amenities offered

Researching a coworking space’s amenities is crucial whether you’re an individual wanting a hot desk or a company seeking private office space. At JustCo Singapore, our members receive super-fast internet access, mail handling services, 24/7 security, a well-stocked pantry, and more. 

Yet many of our individual locations offer amenities that take things to the next level. For example, our recreational facilities will help your team catch their breaths and refocus during a challenging sprint, with specially designed chill-out ones, ping-pong tables, and even basketball machines. 

We’re also looking into enhancing our members’ everyday coworking experience through additional pantry supplies– carefully sourced premium coffee as well as snacks like nuts and chocolates. There is also a recent collaboration with a local heritage tea brand, The 1872 Clipper Tea Co, to provide high quality tea selections to all JustCo members.

You can also encourage your workers to adopt a healthy lifestyle as many coworking spaces feature in-building bicycle storage, showers, and storage lockers. Alongside dedicated meeting rooms that enhance collaboration, your team’s performance will reach new heights.

4. Read reviews

When choosing a coworking space, gather a range of opinions to make your final decision. With shared and private office rentals in Singapore attracting a wide range of professionals, it’s possible to get a comprehensive view of a space just by examining these anecdotal accounts.

So, what should you pay attention to? Look for opinions on the reception staff, as these people keep the space operating seamlessly. Meanwhile, reviews and testimonials that detail cleanliness, noise, amenities, and recreational facilities ensure you make an informed decision.

5. Check out the coworking space in person

If the reviews of a particular coworking space sound great, the last thing to do is check it out in person. JustCo Singapore is more than happy to take you on a tour of your preferred location, ensuring you gain incredible insights into the space and its amenities.

This is also the ideal way to experience the welcoming vibe of our coworking spaces. As you roam the offices, you’ll notice how other companies are making the most of the recreational areas, enjoying the pantry, and using the meeting rooms to their advantage.

Find the perfect JustCo coworking space

The future of work is here to stay! At JustCo Singapore, everyone from budding entrepreneurs to global business leaders can give their companies the resources they need to succeed. 

With over 100,000 members experiencing the benefits of JustCo worldwide, find out for yourself by signing up for a free trial at your ideal Singapore coworking space. Contact us to learn more!

Decentralised Workforce: Changing Traditional Office Spaces

Today, businesses no longer need to operate from a single location. Instead, technological innovations have given rise to a decentralised workforce model where employees can work from numerous sites, including their private homes and coworking spaces. With this change in approach making work more flexible and convenient, businesses and their employees are increasingly realising the benefits

The pandemic has driven many businesses to adopt a fully work-from-home model, but changing restrictions around COVID-19 are seeing companies apply their learnings to a decentralised philosophy. With the 2021 EY Work Reimagined Employee Survey finding that 70% of Southeast Asian workers believe a hybrid approach has increased their company’s productivity and creativity, this might just be your best way forward.

What is a decentralised workforce?

As you might expect, a decentralised workforce moves away from a traditional business structure that sees employees work from a primary location. While some companies had already adopted this method before the pandemic, the swift acceptance of video conferencing tools and cloud-based services helped foster widespread interest in flexible working arrangements.

Now, autonomous and semi-autonomous teams can work from home and virtual offices rather than spending crucial hours of the day travelling to and from the office. However, the decentralised workforce model doesn’t totally remove human interaction from the equation. You might simply have your team work from their nearest coworking space, slashing their commute times and elevating their work-life balance.

A decentralised workforce isn’t just about location. It also changes the traditional management hierarchy, as managers overseeing smaller, more localised teams wield increased decision-making power than in traditional top-down workplaces. Supported by a flatter corporate structure, a decentralised workforce can communicate more effectively while executing tasks with greater agility.

How has decentralised work changed traditional office space?

As countless companies emerge from the pandemic, finding a model that serves business needs and keeps employees happy is essential. So, what is the solution? The hybrid model is proving a success for many organisations, as it gives workers the freedom to work where they feel most comfortable. Some team members are definitely keen to return to the office; others equally prefer working remotely. A hybrid model delivers on both these needs.

JustCo Singapore is helping modern businesses make this approach a reality with 18 coworking spaces and virtual offices across the island, from Tampines in the East to Jurong in the West. This vast network ensures your team has a flexible space near them, meaning those who want to work from an office-like environment never have to travel far. 

Depending on the needs of your business, a decentralised approach can mean renting a handful of hot desks or fully-fledged private office space. For example, our hot desks are great for individuals who want the flexibility of working at any JustCo location of their choice or convenience. Meanwhile, our private offices can help smaller unit teams congregate in a decentralised location. A shorter-term contract coupled with move-in ready facilities allow them to immediately pivot towards this working style. With our virtual spaces featuring tech-enabled meeting rooms, kitchen facilities, recreational areas, event spaces, and more, your business doesn’t have to make sacrifices when switching to a decentralised workforce

As over 50% of Singaporean workers say they would consider quitting a job that demands they return to the office full-time, keeping up with the times is imperative to your success. While this shift is bound to increase employee happiness, it also ‌reduces business costs, as traditional office leases increasingly become a thing of the past.

Enable a Decentralised Workforce With JustCo Singapore

As employees increasingly desire a decentralised approach from their employers, supporting their needs with a superior coworking space is the best move for your future. JustCo has working spaces and virtual offices in the East, West, and throughout the CBD of Singapore, ensuring your team has a location near them that enables their day-to-day activities. 

Ready to find out more about our membership plans? You can book a free trial at your preferred JustCo Singapore space to experience how it meets the needs of your workforce. With over 100,000 members trusting JustCo around the globe, our working spaces and virtual offices in Singapore are bound to impress. Get in touch with us to learn more.

The JustCo Story

JustCo to me is more than an exciting job; it is a business that my husband Wan Sing KONG founded, and I am blessed to have been involved in his entrepreneurial journey right from the start.  Prior to joining JustCo, I was working at Proctor & Gamble. In 2011, I moved from my much-loved American life and embarked on this journey with Wan Sing in Singapore.

Like many start-up stories, the initial years were marked by a lot of dreams and doubts, ups and downs, exciting and exhausting moments. During the early years of JustCo, we knew that the entrepreneurial journey would not be easy and we did face many obstacles – but the sense of fulfilment was something I would not find elsewhere. JustCo makes my life even fuller and more interesting every day.

My role in JustCo is to foster a community of talented and like-minded individuals and businesses where members can tap into to seek new connections and explore business opportunities through engagement activities like specially-curated professional and social events. Our members get to fully experience the benefits and network effects within JustCo’s large community of more than 17,000 members. This is not different from the atmosphere I fell in love with when at Columbia Business School, where students collaborated to complete projects, and tapped on each other’s expertise to learn and grow.

At JustCo, we offer people a range of options; they can work and socialise in either their own offices or hot-desks in the common area, either behind their computer screens or while using our shared facilities like ping-pong tables, foosball, arcade games, and swings (yes, like the ones you see in a park). They make friends, network with industry peers, attend thought-provoking events, gain advice from a host of senior business figures, or learn to pitch their business ideas. Every day, the community grows, expands and new connections are created; with kudos also to our Community Team – made up of passionate individuals who work closely with our members and understand the needs. I had never dreamed that I could have so much fun (and yes, sometime stress too) at work.

Thinking back, I am very grateful with how everything came together. I’ve not only been part of building a business, but more importantly, I get to nurture start-ups, support freelancers, and help many large organizations change the way they work and grow.

Over the years, JustCo has achieved great milestones, building the name to be recognised as one of Asia’s leading premium flexible workspace providers. We now have presence across Asia, including key cities like China, Singapore, Thailand, Indonesia, South Korea, Australia, Taiwan, and more to come.

I had never dreamed that I would be doing this with the most important person in my life, my husband, or ever thought that our personal and professional lives would be so intertwined. Every day I feel truly blessed, to continue to grow as a person and a leader in a business where there is so much passion, support and collaboration. I look forward to welcoming and meeting you in the JustCo community.

 

Lu Liu

Work From Home (WFH) & Coworking: Striking a Perfect Balance

Given the high vaccination rates and stable number of COVID-19 cases, life is slowly returning to normal, compared to two years ago where we had to undergo massive social distancing and lifestyle changes to cope with the pandemic.

However, not every aspect of our life is reverting to pre-pandemic ways. Groups like the Singapore National Employees Federation have encouraged firms to maintain hybrid working set-ups for their employees instead of reverting to pre-pandemic arrangements, and more employees are choosing to embrace flexibility to manage a healthy work-life balance. Increasingly, the way we work has fundamentally changed – and for the better.

How do work from home and coworking differ from one another?

Working from home (WFH) and coworking have a lot in common, especially when compared to full-time office arrangements, but they are undoubtedly distinct.

WFH involves a full-time or set-day arrangement typically in one’s home that is away from the office. Work is done remotely with the help of communication technologies.

Meanwhile, coworking spaces are shared work environments for freelancers, independent contractors, businesses, or any individuals who require a workspace. Equipped with office amenities like desks, chairs, and teleconference devices, they provide a designated space for employees to to network and collaborate with others in their field either physically or through digital devices.

Benefits of each type of work arrangement

For many individuals, WFH offers a number of benefits, including a flexible schedule, the ability to work in comfortable surroundings, and the elimination of commute time. However, WFH does lead to social isolation as well as difficulties in communicating and collaborating with colleagues.

This is where coworking spaces come in to fill a crucial gap and offer a fantastic middle ground. They offer a variety of benefits that appeal to today’s workers. No longer do businesses have to lease their own office or sign a long-term lease. Instead, individuals can simply purchase a membership to a coworking space and have access to all the amenities they need, allowing individuals and companies a flexible and affordable way to have a professional work space. Coworking spaces also foster a sense of community and collaboration. Working alongside other professionals can help spark new ideas and provide motivation.

Globally, 68% of survey respondents said hybrid is their preferred work environment. Those who could engage in a blend of office and home hours were also the most content overall with their work-life balance, according to a research in Australia.

Flexibility is key here, and coworking spaces allow that flexibility to thrive. Many coworking spaces like JustCo Singapore offer hot desks, private rooms and offices as well as enterprise suites for members to work by themselves or together with colleagues. Everyone has access to shared services such as internet, mail handling, pantry, break-out spaces, lockers, recreational facilities, printing, and state-of-the-art ergonomic furniture. This makes working from a coworking space not only financially more tenable, but also extraordinarily comfortable and convenient for all parties involved.

Event spaces and meeting rooms are also available for rent to the general public for use.

Make the switch to coworking with JustCo

JustCo Singapore offers some of the best coworking facilities in this bustling metropolitan city and access to a business network of 100,000 members. With 18 centres island-wide and over 40 locations across the Asia-Pacific, our coworking spaces allow individuals to truly work from anywhere.

Choose from five coworking solutions from packages that are tailored to your needs, including Virtual Office, Desk, Standard Office, and Enterprise Suite. They offer everything from a mailing address and a desk one day per month to full access to more than 20 persons as many days per week as you like. Get in touch with JustCo Singapore to find out how you can make your coworking dreams a reality today!

Do entrepreneurs & solopreneurs need an office in Singapore?

Entrepreneurs and solopreneurs have it tough in Singapore. The early stages of any business are marked by having very few staff members, very little access to capital and time. Getting off the ground can be difficult and overhead costs like renting traditional office spaces can present extraordinary challenges.

Fortunately, there’s an alternative – coworking spaces. Other than enterprises and multinational companies, more entrepreneurs and solopreneurs are readily embracing them as they offer a host of game-changing facilities, such as virtual office addresses, work booths, and flexible meeting rooms, revolutionising the start-up scene.

Benefits of having an office in Singapore 

Having an office makes life far easier for entrepreneurs and solopreneurs on many fronts. Being able to rent out office spaces for the days that your business requires, rather than as a permanent, full-time fixture, allows you to greatly save on costs.

Your start-up can also benefit from being able to host work meetings, Zoom calls, and events at a work-oriented location, which takes your image of professionalism to a whole new level.

Even better, coworking spaces allow business owners to have a plethora of networking opportunities. This knowledge-sharing invites future collaboration, making it an excellent way to grow your business from day one. In fact, individuals thrive in coworking spaces as they feel far more connected to their colleagues and productive in their work.

Factors that affect whether you need an office space

Deciding whether or not you need an office space can be a tough decision for any business owner. Whether or not you need an office space will depend on a few primary factors.

1. Budget

From the outset, the size of your budget will determine a great deal. Renting or leasing a long-term office space can be expensive, so you will need to carefully consider whether or not you can afford it. Cash flow is tight as most entrepreneurs and solopreneurs generally invest most of their funds into general overhead and administrative costs, so having a full-time office may not be financially feasible. Despite this, many entrepreneurs and solopreneurs will still require the equipment and supplies that office spaces provide. This is where flexible office options like virtual office addresses and rentable work booths become viable alternatives.

2. Size of company

Another factor to consider is the size of your business. If you have a small business with only a few employees, you may be able to get by without an office space. However, if your business is larger or is growing rapidly, you will likely need an office space in order to accommodate your needs.

3. Nature of business

The last factor is the nature of your business. For some businesses, a virtual office address and office space are also essential in order to maintain a professional image. If you have a business that requires frequent customer interaction or face-to-face meetings with clients, you will probably need an office space in order to meet them. If your business can be conducted primarily online, you may not need an office space.

Ultimately, there is no right or wrong answer when it comes to leasing an office space; it simply depends on the individual needs of your business.

Take your startup to the next level with JustCo

At JustCo Singapore, we understand the pressure that entrepreneurs and solopreneurs face everyday when it comes to running your own business. That’s why we’ve created a range of flexible coworking spaces to suit the needs of you and your team. You can register your business in one of 17 premium locations across Singapore, with access to private virtual offices, work booths, enterprise suites, event spaces, and traditional coworking facilities, like internet, mail handling, pantry, virtual office address, lockers, printers, and recreational facilities. Tailor your membership to grow alongside your business, from basic offerings like hot desks and private offices, to fully customised suites for bigger setups, all within a coworking workspace.

What’s more, you’ll be able to make the most of a business community of over 100,000 members across the Asia-Pacific, giving you unmatched networking opportunities on an international scale. Get in touch today and take your entrepreneur or solopreneur journey  in Singapore to the next level!

10 Trends Shaping the Future of Business

The COVID-19 pandemic has changed the world and impacted the personal and professional lives of many. How can businesses continue to thrive in the post-pandemic future? Here is what some of our customers are telling us.

  1. Acceleration of digital transformation

COVID-19 has sped up the adoption of digital technology beyond expectations. According to a McKinsey survey, more than 50% of companies did not implement any new digital changes before the pandemic because it was never their top priority. For businesses to scale and succeed, digital innovation is a must.

  1. Workplace flexibility is key

The modern workforce of today continues to seek greater workplace flexibility. They want to be empowered to decide how to work, and what’s best in achieving productivity and work-life harmony.

  1. Work from anywhere is the new reality

As employees now realise that work can be done remotely and from anywhere, it will be difficult to return to a pre-COVID era where physical office presence is always needed.

  1. Rise of activity-based working

With activity-based working, there is less focus on traditional forms of working as employees are encouraged to discover new ways to work, while maintaining team camaraderie.

  1. Increasing acceptance of on-demand workspaces

The preference for a proper workspace over noisy cafés will drive the demand for on-demand spaces. Through platforms like Switch, users benefit from a super flexible, pay-as-you-use solution, with options to work from a wide network of locations.

  1. Changing work habits

Remote work has also impacted the space utilisation and efficiency levels of offices. As a result, companies are evaluating their needs and only consuming the right workspaces they require.

  1. Changing definition of an ‘office’

An office used to be labelled as a physical space for employees to work in unison. In a post pandemic world, the focus of an office refers to ‘how’ people work instead of ‘where’.

  1. Mindset change will drive success

A report by Accenture has proven that employees work better when equipped with the right technology and tools. To provide employees with greater assurance, business leaders will need to walk the talk by championing this new way of working.

  1. Need for employee upskilling

Upskilling remains as a key tool for employees to remain relevant and competitive. Based on expert research, 87% of executives felt that they were experiencing skill gaps in the workforce or expected them within a few years.

  1. Need for meaningful work

COVID-19 has made many people rethink their roles at work. What defines meaningful work? There isn’t a one-size-fits-all approach, but companies without a clear objective and purpose will struggle to attract talent.

COVID-19 has challenged the status quo in how businesses and workers carry out work. JustCo aims to be a key participant in that transformation. To experience the benefits of flexible workspaces, contact us today for a free trial.

How to marry design and technology at a workplace to maximise employees’ engagement and organisational resilience

The Steelcase Global Report highlighted a strong correlation between employee engagement and their control over workplace choices, with 88% of employees citing ability to choose where and how to work as the main reason for high engagement and satisfaction levels. The pandemic has necessitated countless workplace safety restrictions, and as employees start seeking greater working flexibility, companies have been incentivised to adopt ‘hybrid working’ permanently. Today, companies like Microsoft have transited into hybrid work arrangements, allowing employees to work from home or work from anywhere as it best supports individual work styles, while achieving business goals and performance.

With this shift to hybrid working, many companies are turning to flexible workspace providers to support the work-from-anywhere or decentralised workforce policies. As Asia Pacific’s leading flexible workspace provider, JustCo believes that the future of offices belongs to tech-enabled workspaces which will successfully enable employees to work remotely across any physical offices, and the ability to connect and collaborate from anywhere on any platform or device.

How can companies successfully transit into hybrid work and ensure employees are happy?

A conducive and safe environment for all

Having a hybrid workforce does not equate to having employees WFH permanently. In fact, people still desire to come together physically to achieve what is difficult to achieve remotely, such as building relationships, creativity, and collaboration. Studies have also shown that prolonged WFH arrangement will impact productivity, employee engagement, mental health and more. To best support the changing needs of both internal and external stakeholders, businesses will need to actively review their core and flex requirements in order to provide a conducive work environment while balancing business needs, one increasingly popular method is promoting a work-from-anywhere workforce.

With the changing nature of work, businesses can explore partnering with providers like Switch, the world’s first workspace on-demand platform that offers a super flexible, non-committal and pay-as-you-use solution to complement their hybrid workforce deployment plans. Switch partners with different real estate players such as shopping malls, commercial buildings, and flexible workspace providers like JustCo, to offer multiple workspaces in the form of hot-desks, meeting rooms or even private suites. Users can search and book spaces depending on their needs, check in and out with its QR code, and be billed digitally via the Switch App.

This phenomenon is also witnessed in the travel industry, with players such as AirBnB and various hotel chains tapping into the growing trend of work-from-anywhere. Workers today are exploring hotels and AirBnB spaces to better support their remote work and temporary relocations in the new normal, as it provides a conducive and refreshing alternative to WFH.

Mindset shift and positive support system

As the saying goes, having the right mindset is vital to success. To give employees the confidence, business leaders will need to walk the talk by actively practicing this new way of working – that is the very first step for hybrid work transition to be successful.

report by Accenture has shown that employees work better when they are equipped with the right technology and tools, which will help them work productively from anywhere.

Enable collaboration and team camaraderie wherever, whenever

The availability of unified communications and collaboration tools has risen since the pandemic. In response to the shift towards hybrid work arrangements, businesses have also pivoted towards virtual communication platforms to facilitate seamless discussions, collaborations, team bonding activities and more.

Instead of fully returning to their ‘core’ offices, collaborations and team bonding can always take place at a ‘flex’ workspace, with the help of platforms like Switch. This allows team members to collaborate in a fresh environment to stimulate creativity and boost engagement levels for employees.

At the end of the day, when employees are empowered with the flexibility to decide where and how they can work for that day or week, it improves productivity and reduces anxiety or burn-out, resulting in a happier workforce.

To learn more about JustCo’s well-designed and tech-enabled workspaces, kindly click here.

 

This article was originally published on LinkedIn, by Low Kia Sing, Senior Vice President & Head of Workspace at JustCo.

What Is Innovation, Really?

Today, innovation has reached unprecedented levels of exploration and adoption. As it provokes serious social and economic disruptions globally, the COVID-19 pandemic remains a key driver in this pursuit. Businesses have found digital transformation an effective response, with innovation nestled at the heart of its agenda.

The debate around innovation here is less about its medium for novel ideas. The success of technologies is determined by the positive impact they create, correspondingly fostering a culture of innovation among enterprising communities all over the world. A peek into the new world of working is enough to put the point across.

The New Way of Working

The COVID-19 pandemic has triggered a seismic shift in the way people work by normalising flexible arrangements like work from home (WFH) or remote working. Geographically-dispersed teams rely heavily on telecommuting tools like Microsoft Teams, Zoom and Google Meets to stay connected. The tools’ ability to eliminate distance in both time and space has allowed employers to recognise the merits of such flexibility.

For one, telecommuting allows them to make better use of employees’ time — reduced travel meant that employees could get an efficient start to the day and eliminating unnecessary face-to-face meetings puts the focus back to productive work. While WFH has proven to be a good short-term alternative, it is not a sustainable model. Remote work has posed several limitations such as increased isolation among employees, drop in employee morale and unity. More importantly, the blurred boundaries between work and life has led to WFH burnout, ultimately causing a dip in productivity.

A 2020 report by Quartz and Qualtrics, however, revealed that 54% of employees liked WFH, and 68% would prefer some level of remote work moving forward. Evidently, employers are pivoting towards a hybrid work model for a more sustainable workplace solution, simultaneously leveraging it as a talent attraction and retention strategy.

By providing employees more choices in remote workplaces while maintaining business visibility in a right-sized headquarters office, this model best supports individual work styles, while balancing the benefits of both flexibility and operational efficacies.

Effectively shifting the discourse on WFH to ‘work from anywhere’, the demand for flexible workplace solutions is telling. Beyond innovative telecommuting tools, what more can space providers do to support this growing trend?

Workspace Innovations With Technology

The nature of work is constantly changing as a result of advances in technology, and this brings greater opportunity, drives productivity and speed to individuals and businesses alike. For example, with the increase in virtual meetings, having a conducive environment decked with effective tools is a must. Moreover, the preference for a proper workspace set-up over noisy cafés to hold business meetings further drove the need for on-demand spaces.

Our partnership with Switch, the world’s first workspace on-demand platform, hits the spot as it offers users with a super flexible, non-committal and pay-as-you-use solution to complement their workforce deployment plans. Switch partners with different real estate players such as shopping malls, commercial buildings, and flexible workspace providers like JustCo, to offer multiple workspaces in the form of hot-desks, meeting rooms or even private suites.

Additionally, crowd levels are also captured at each location through spatial sensors connected to an AI-powered tool, SixSense, allowing users to select JustCo workspaces that better suit their needs. Aside from user benefits, SixSense also offers many operational advantages. The real-time monitoring of crowds has allowed our operations team to ensure safe-distancing compliance and also leverage on space-usage data to make innovative improvements in office designs to cater to member needs.

Convenient access to well-furnished work environments and collaborative spaces underpin daily work productivity. Companies can now leave the workspace management in the good hands of JustCo’s professional team, enabling them to channel resources to better focus on innovating for business growth.

Reimagining The Workspace of Tomorrow  

JustCo recognises that flexibility in workspaces will remain a cornerstone to productivity, and we are reshaping the future of work by leveraging technologies to transform the way workspaces are being delivered and consumed. By deepening our technological capabilities, we want to ultimately support our community’s innovations so they can explore horizons not fathomed before. To learn more about our solutions, click here.

 

This article was originally published on LinkedIn, by Kong Wan Long, Co-founder and Chief Commercial Officer of JustCo.